a. Preside over the business sessions of the Church in the Moderator’s absence

a. Take charge of all funds committed to his/her care.

b. Keep an exact account of all receipts and disbursements.

c. Present a report at regular Church Business Meetings.

d. Pay all obligations with Church funds.

e. Submit all funds to his/her successor in office.

a. Receive all monies from donations and collections.

b. Keep an accurate account of the same and submit information to the Treasurer.

c. Keep a record of individual offerings and send out statements to members at the end of the fiscal year.

a. Keep a faithful record of the proceedings of the Church. The records shall be present at every business meeting and be open to inspection by all members.

b. Preserve all valuable papers belonging to the Church.

c. Give notice of the Church Business Meetings.

d. Carry on such correspondence as pertains to the office.

e. Serve as standing member of Cemetery Committee & Historian Committee.

a. Assist the Clerk as needed.

a. Perform the duties assumed by such a leader, including or in addition to those written in the contract.

b. Present a written report of his major activities at each regular Church Business Meeting.

c. Be ex-officio member of all Boards and Committees.

a. Consist of at least six members. Each member shall be elected for a three-year term, two to be elected annually.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Provide and support a Christian Education program for youth, and children of the Church and community.

d. Promote and support a Christian Education for adults of the church and community

e. Provide leadership training for Christian Education personnel at least every five years.

f. Annually evaluate materials used in Youth Groups Pre-K – 6 5th grades and Sabbath School classes Pre-K thru 8 ^th.           

g. Provide a written report to be presented at the Annual Church Business Meeting

h. Submit a report at Business Meetings when needed.

i. Promote the denominational Scripture memorization program and provide the appropriate encouragement and recognition.

j. Coordinate the bulletin boards ministry.

k. Recognize volunteers for their years of service to Youth Group and Sabbath School as necessary. (5, 10, 25 years of services)

I: Diaconate shall:

 a. Aid the Pastor in fulfilling the spiritual needs of the Church, attending to the membership of the church. (Shepherding functions)

b. Minister to the sick and needy of the Church and the community.

c. Arrange for and assist in the administering the ordinances of Baptism and the Lord’s Supper.

d. Meet monthly with the Pastor serving as chairman. Senior Deacon or Deaconess present will serve as leader in the Pastor’s absence.

e. Arrange pulpit supply as needed.

f. Administer the Relief Fund.

g. Provide a written report to be presented at the Annual Church Business Meeting.

h. Shall submit a report at the Bimonthly Business Meeting when needed.

i. Appoint Secretary of the Board of Deacons from its membership.

j. Appoint a Child Protection Officer from its membership to investigate any incidents relating to child protection.

k. Review child protection policy annually and coordinate training.

l. Oversee the selection process of new Diaconate members.

 II. Membership:

a. The Diaconate shall consist of at least eight church members.

b. When the Church determines by a vote at a Business Meeting that it is advisable to add to the Board of Deacons, the Diaconate shall initiate and be responsible for the selection process.

c. Ordained Ministers who are, or become members of the Church, may be invited to participate in the ministry of the Diaconate. They shall be elected per Section IV, Election Process.

d. If a new member who joins the Church was a Diaconate member of another Seventh Day Baptist Church, the Diaconate may recommend that the Church invite them to join the Board of Deacons. They shall be elected as per Section IV, Election Process.

 III. Selection Process:

a. Church members will nominate candidates by written ballot, one nomination for each position needed plus one alternate.

b. A candidate must have at least 15 nominations to be considered for election.

c. Potential candidates shall be contacted by members of the Diaconate and given at least two weeks to pray about their candidacy.

d. If no candidate is found the Diaconate will advise the Church and the process may start over. 

 IV. Election Process:

a. Deacons and/or Deaconesses may be elected at any Business Meeting of the Church following the selection process, provided notice of such an election has been given in writing and announced at two Sabbath morning services prior to when the vote will be held.

b. Election shall be by written ballot and require a two-thirds majority of those votes cast.

 V. Term of Office:

a. Initial term shall be for three years.

b. At the conclusion of the three-year term the Church may extend the call for a life term.

c. A Diaconate member could ask to be elected per Section IV, Election Process for one additional three-year term instead of a life term.

d. A life term member of the Diaconate may ask to be made a Deacon or Deaconess Emeritus.

 VI. Dismissal or Resignation of a Diaconate Member:

a. Deacons or Deaconesses may submit a written letter of resignation to a regular Church Business Meeting.

b. At the written request of ten Church members the Diaconate will discuss the dismissal of a Diaconate member and proceed according to Matthew 18: 15-18.

a. Consist of at least three members. Each member shall be elected for a three-year term, with at least one member to be elected each year

b. Prepare a tentative budget assisted by the Treasurer and Trustees.

c. Keep all members informed of the financial condition of the Church

d. Serve as Church auditors.

e. Submit a written report at the Annual Business Meeting.

h. Submit a report at Business Meetings when needed.

a. Consist of at least three members. Each member shall be elected for a three-year term, with at least one member to be elected each year.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Maintain historical records.

d. Respond to requests for historical church related information.

e. Facilitate recognition of historical events and anniversaries as called upon.

f. Submit a written report at the Annual Business Meeting.

g. Submit a report at Business Meetings when needed

a. Consist of three members. Each member shall be elected for a three-year term.

b. Arrange housing and transportation as requested.

c. Submit a written report at the Annual Business meeting.

d. Submit a report at Business Meetings when needed.

a. Be elected annually.    

b. Coordinate the Church Library.

c. Submit a written report at the Annual Business Meeting.

d. Submit a report at Business Meetings when needed.

a. Consist of willing and able individuals/members who have a desire to serve in the capacity laidout in this Seventh Day Baptist Church of Shiloh Committee Handbook.

b. Chairperson to be elected by those present at the first of the year committee meeting as needed.

c. Provide and post each committee meeting to ensure everyone who would like to participate can participate.      

d. Arrange for operation of audio/visual equipment on request.

e. Continually maintain and recommend upgrading audio/visual equipment.

f. Train operators as needed.

g. Maintain and update the church’s website and all social media outlets.

h. Provide both digital media and printed media notice for all church events and activities.

i. Shall submit a report at Business Meetings when necessary.

a. Consist of at least three members. Each member shall be elected for a three-year term, with at least one member to be elected each year.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Keep a record of all Memorial Funds received by the Treasurer of the Church, stating from whom each was received, in whose memory the gift was given, and for what purpose each fund was used.

d. Keep a record of Memorial Gifts presented directly to the Church.

e. Send cards to donor and family of deceased.

f. Record all gifts in the Memorial Book.

g. Present family suggestions for gifts at the Church Business Meeting.

h. Decide on use of such funds as have been held for a minimum of three years in the family’s name, provided no family decision has been made. (If a family suggests a gift, which is more than has been contributed, that family should consider how the remainder should be funded.)

i. Submit a written report at the Annual Business Meeting.

j. Submit a report at Business Meetings when needed.

a. Consist of at least six members. Each member shall be elected for a three-year term, with at least two members to be elected each year.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Advise the Church of mission needs.

d. Facilitate mission outreach programs.

e. Encourage missions for adults and youth.

f. Serve as liaison to the S.D.B. Missionary Society.

g. Distribute White Christmas Gifts.

h. Submit a written report at the Annual Business Meeting.

i. Submit a report at Business Meetings when needed.

a. Consist of at least six members. Each member shall be elected for a three-year term, with at least two members to be elected each year.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Supervise and encourage all musical aspects of the Church including arranging for choirs, choristers, organists, pianists, Praise and Worship team, the worship service coordinating team, and special music.

d. Oversee the upkeep of the organ, pianos, bells, and all other musical equipment owned by the church. 

e. Coordinate with the Media Team regarding maintenance of the church owned media equipment.

f. Maintain the Music Library, printed and digital.

g. Maintain and supervise the copyright license.    

h. Submit a written report at the Annual Business Meeting.

i. Submit a report at Business Meetings as needed.                                                                            

a. Consist of two members. Each member shall be elected for a two-year term with one member to be elected annually.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Arrange for nursery attendants.

d. Maintain equipment and supplies.

e. Submit a written report at the Annual Business Meeting.

f. Submit a report at Business Meetings when needed.

a. Consist of at least three members. Each member shall be elected for a three-year term with one member to be elected annually.       

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Act as liaison between the Pastor and the congregation on all matters other than spiritual, by:

    1. Acting as a sounding board.

    2. Evaluating information.

    3. Mediating differences.

    4. Discussing finances with the Pastor previous to the formation of the Church budget.

    5. Notifying the Pastor of their recommendation for the upcoming year, prior to the Annual Business Meeting.

  6. Facilitating recognitions such as Pastor Appreciation and notable milestones

 d. Submit a written report at the Annual Business Meeting.

 e. Submit a report at Business Meetings when needed.

a. Consist of at least three members. Each member shall be elected for a three-year term, with at least one member elected annually.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Create wholesome fellowship for the congregation and their families quarterly.

d. Submit a written report at the Annual Business Meeting.

e. Submit a report at Business Meetings when needed.

a. Consist of six members. Each member shall be elected for a three-year term.

b. Meet monthly throughout the year. A chairperson shall be appointed at the first meeting after the annual business meeting.

c. Hold in trust all property belonging to the Corporation including Church vehicles, mowers and other machinery owned by the Church, as well as all land and buildings.

d. Transact the Church’s financial affairs (subject to the direction of the Church) and keep properties in good repair.

e. Decide upon applications for use of the Church, Camp and furnishings for purposes other than the usual activity by the congregation.

f. Oversee maintenance of all buildings and grounds.

g. Arrange for the sale and transfer of cemetery lots to Members of the Seventh Day Baptist Church of Shiloh only.

h. Be responsible for opening and closing graves.

i. Submit a written report at the Annual Business Meeting.

j. Submit a report at Business Meetings.

a. Consist of the Pastor and two members. Each member shall be elected for a two-year term, with one member elected annually.

b. Meet within three weeks after the Annual Business Meeting for reorganization.

c. Meet with representatives of the West District Churches to organize winter activities for youth and young adults.

d. Submit a written report at the Annual Business Meeting.

e. Submit a report at Business Meetings when needed.

a. Consist of at least two qualified (1 Timothy 3, Titus 2) members as appointed by the pastor.

b. Act as a sounding board for upcoming sermon series.

c. Be given a license to preach.

d. Preach at least once a quarter.

e. Meet with the pastor bi-weekly.

CrossPoint Youth exists to provide a Christ-centered environment where students can:

●      Grow in their faith through Bible study and discipleship.

●      Build friendships through fellowship, games, and group activities.

●      Proclaim the gospel of Jesus Christ to others.

●      Develop spiritual maturity and a love for God’s Word.

CrossPoint Youth shall:

a. Meet on Friday nights from 6 to 8pm. Each meeting shall generally include:

1. A time of worship and prayer.

2. A Bible study or devotional lesson led by approved leaders.

3. Snack time and fellowship.

4. Games and interactive activities.

5. Hangout time for relationship building and mentorship.

b. Host occasional special events, including but not limited to:

1. Extended Nights: Longer gatherings that include additional teaching, games, or service projects.

2. Youth Week Events: A series of themed gatherings designed to strengthen community and outreach.

3. Retreats or Camps: experiences focused on spiritual growth, worship, and fellowship.

4. Service Projects and Outreach: Opportunities for students to serve the church and community.

c. Be led by a CrossPoint Youth Director as appointed by the Pastor of the Shiloh Seventh Day Baptist Church.

d. Consist of at least 5 male and 5 female group leaders.

1. Leaders shall be spiritually mature individuals who model Christian living, agree with the church’s statement of faith, and complete any required background checks and training.

2. Leaders shall lead small group discussions; build mentoring relationships with students; encourage student participation in worship, prayer, and service; and communicate regularly with the Crosspoint Youth Director.

e. Take attendance at each meeting and event to help monitor participation and engagement.

f. Gather basic information for each student (name, contact, emergency information, and parent/guardian contact). This information will be kept secure and used only for ministry-related communication and safety records.

I. Shall be appointed by the Pastor of the Seventh Day Baptist Church of Shiloh.

II. Room and Facility Oversight

a. Organize and manage the use of “The Rock” space to ensure its availability for church members requesting the room for approved church functions.

b. Oversee the upkeep and maintenance of the room, including the care of all furnishings and equipment.

c. Supervise and authorize any additions, improvements, or modifications to the room and its resources in coordination with the trustees.

d. Maintain the upkeep and organization of food and refreshments stored or used within the facility.

III. Youth Center (grades 5-8)

a. Supervise, or appoint qualified individuals to supervise, all Youth Center events and gatherings for students in grades 5th through 8th.

b. Ensure that proper adult supervision and child safety procedures are followed at all times.

c. Maintain, or oversee the maintenance of, accurate and confidential records related to youth attendance, incidents, and safety information.

d. Provide, or appoint a leader to provide, a Bible-based lesson or devotional at each Youth Center event.

IV. Kids Youth Center (Grades K-4)

a. Supervise, or appoint qualified individuals to supervise, all Kids Youth Center events and gatherings for students in grades Kindergarten through 4th.

b. Ensure that proper adult supervision and child safety procedures are followed at all times.

c. Maintain, or oversee the maintenance of, accurate and confidential records related to youth attendance, incidents, and safety information.

a. See the Constitution and By-Laws of the Shiloh Benevolent Society.